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Company Registration

COMPANY REGISTRATION

Limited companies are their own entity. The firm’s finances are completely separate from the personal finances of the owners, and the company is taxed separately. Limited companies have their own KRA pins and the Tax Compliance certificate. Single directorship is allowed in kenya

Advantages Of Limited Company

  1. Separate legal entity and can own property in its name.
  2. It has its own KRA Pin, Tax Compliance and incase of taxLitigations, it doesn’t affect the owners/directors.
  3. Will survive even if the director dies/ becomes bankrupt.
  4. One person can own a limited company under the current system.
  5. A limited company can usually do all businesses/activities as it has much wider scope compared to a business name.
  6. Since a limited company can exist into the foreseeable future, it therefore has great trustworthiness and can win bigger contracts.

Requirements

  • Proposed name
  • Director(s) national IDs
  • Director(s) personal KRA pin certificates
  • Postal and physical addresses for the company
  • Objectives of the Company

DELIVERABLES

  • Certificate of Incorporation
  • Memoirs
  • CR12
  • KRA pin certificate
  • Tax Compliance certificate application

Duration -3 days

This is the simplest form of business one can own. It may take the form of partnership or Sole proprietorship. Unlike a limited Company, a Business name has NO LIMITED liability on it

Briefly are the DEMERITS of  a business name in modern business environment

  • Sole proprietorship /partnerships use the individual proprietors’ pin when engaging in any business activity- this means that in any case the business runs into any tax issues with KRA, then the individual(s) (the owner(s) will have their pin in problems)
  • In Business Name, the Individuals have their names and other details printed on the face of the certificate- this may somewhat expose the proprietor(s)a lot especially where businesses of high stakes are involved
  • In cases of Death, bankruptcy or disagreement in amongst the partners, then the business stands Closed

HOWEVER

Business names are easier and cheaper to register

Registration Requirements

  • Proposed name
  • Proprietor(s) national ID/s
  • Proprietor(s) personal KRA pin certificates
  • Postal and physical addresses for the company
  • Objectives of the Company

Deliverables

Certificate of Registration

A business name may take the form of:

  1. Sole proprietorship
  2. Partnership just as discussed above

Therefore as discussed above about the Business names, many businessmen would opt to convert their business names to enjoy the several advantages that come with the Limited Liability companies

Registration Requirements

  • Copy of the Business name certificate
  • Directors Personal KRA pins
  • Directors Copies Of ID
  • SHAREHODING proportions/RATIOS
  • Postal address- if different from what is displayed on the certificate

Physical Address

NOTE: It is easier to add or remove anybody from the business name during the process of conversion

DELIVERABLES

  • Certificate of Incorporation
  • Memoirs
  • CR12
  • KRA pin certificate
  • Tax Compliance certificate application

Duration -3 days

This is the process of appointing a new Director or the current directors exiting the company

Requirements

  • Updated annual returns at the Registrar
  • All the current Directors ID numbers
  • Postal address for the company
  • Details of the desired changes to be made

We will therefore prepare the necessary documentation, to be signed by the directors of the company, for the specific desired changes to be submitted and effected at the office of the registrar

Deliverables

  • The documents used for the changes

The new CR12

Requirements

  • Updated annual returns at the Registrar
  • All the current Directors ID numbers
  • Postal address for the company

Deliverables

Curent CR12

ACCESS TO GOVERNMENT PROCUREMENT OPPORTUNITIES (AGPO)

The government is in the process of registering and pre-qualifying Youth, Women and Persons with Disability owned enterprises so that they can access government tenders and contracts. Government tenders amount to billions each year; it is a great opening for the Youth, Women and Persons with Disability.

It is therefore advisable for the youths women and PLWD to register their companies for AGPO

REQUIRED DOCUMENTS

For you to qualify, you will need the following documents:

  • Identity Card(s) scanned in original colour
  • Business Registration Certificate/ Certificate of Incorporation scanned in original colour
  • PIN/VAT Certificate.
  • Valid Tax Compliance Certificate.
  • Partnership Deed for Partnership Business.
  • Current CR12 mandatory for Registered Companies.
  • For Construction Category – Letter/Certificate from the National Construction Authority, Energy Regulatory Commission or any other Authorised Public Technical Body.

Duration 3 days

In Kenya NCA regulations allow a contractor to register in one or more categories according to class of construction works to be undertaken, Below are NCA Kenya registration requirements.

NCA classes run from 1-8 and each class can handle the amount of jobs as outlined below;

Each of the Classes has the following categories

  • Roadworks
  • Water Works
  • Building Works
  • Electrical Services
  • Mechanical services

GENERAL REGISTRATION REQUIREMENTS

  • Certificate of incorporation/Business Name Registration Certificate
  • CR12
  • Tax compliance
  • Kra pin
  • Directors Copies of The ID
  • Any supporting documents for the previous jobs done(if any)

Duration 4 days

  • Closing the company/Winding up
  • Replacing lost registration certificates and memoirs
  • Business plans and proposals
  • Comprehensive company profile
  • Tender response, filling and documentation
  • Registration of association
  • Registration of trust
  • Registration of foundation
  • Registration of Copyright And Trademarks
  • Company logos and letterheads
  • Receipt books, delivery notes, invoice books